1. Collection of Information
We collect personal information from you through your interaction via our websites or other media. This may occur when you participate in, or sign up to, any of Gloss FM’s services, such as competitions, or if you use any of our app(s), or join any subscription service.
The information we collect will vary depending on the service you request but could include name, address, phone number, email address, user name, password, age, gender, date of birth, comments and/or competition answers. We may also ask for additional information depending on the nature of the service provided. Unless stated, the data fields we request must be completed. We will not normally collect any sensitive personal information from you. In the event we do, will request your express consent to do so.
If you use any of our apps, we will collect the following information: (i) your location – upon your first use you will be prompted for permission for us to use your location (which you may decline) in order to offer you relevant services (we cannot offer relevant services if you do not permit us to detect and use your location); and (ii) your device - if you access our services from a device such as a mobile telephone running an application, we will uniquely identify each instance of the application, but we will not be able to personally identify you from this information.
2. Use of Information
We will use your personal information for a number of purposes including but not limited to the following:
- to provide, administer and communicate with you about our services and promotions (e.g. to enable you to log in to your account and/or enter competitions) and/or to analyse and improve the services we offer.
- to send you marketing communications about content, products, events and promotions by us, that you might be interested in. If you are a registered user, then these communications may be personalised for you based on your browsing preferences.
- to send you marketing communications about products, events and promotions by third parties, that you might be interested in. We will only do so if at the time of collecting your personal information you have specifically agreed to opt-in to receive such communications from third parties.
We may also use your personal information in other ways but will ensure that we notify you of this.
3. Sharing Information
We may share personal information with service providers who perform functions and services on our behalf. Such third parties will be provided with personal information necessary to perform the services on our behalf but are not authorised to use such information for any other purposes.
Only where you have agreed to receive marketing communications from third parties, will we pass on your personal information for this purpose.
We may disclose your personal information when you enter a competition or when you provide material we wish to publish. We will only do so with your prior consent.
We may carry out research or analysis, which contains your personal information, via our sites. Any "pooled" responses to questions may also be shared with our partner organisations.
We may also disclose personal information about you to comply with applicable laws and when requested to do so by law enforcement agencies or government bodies.
4. Transferring Data
Our servers are situated in the EEA and when you submit your details and in whichever country you are situated you agree to the data being transferred to the EEA and processed under the terms of the Data Protection Act 1998 and the Privacy and Electronic Communications (EC Directive) Regulations 2003 which stem from European Directives 95/46/EC and 2002/58/EC respectively. If you are not in agreement please do not add your personal details on the website.
5. Your Rights
You have certain rights to the personal information we process about you. You have the right to request that we cease sending marketing communications, whether by e-mail or otherwise, to you. You can do this by checking certain boxes when we collect your personal information or by clicking the unsubscribe link in the marketing e-mails you receive from us. You can also do this by contacting us at firstname.lastname@example.org and putting “PRIVACY” in the subject box.
If you registered for the Journal or any other subscription service or club with us you may update your personal information at any time via the "My Details" page for web users, where registration is available on the site. You can access the "My Details Page" from most pages on the website if you are logged-on. If you are a text user, then where appropriate the text messages you receive from us will alert you to options for unsubscription and/ or change of details – please follow these messages.
You may request access to the personal information we hold about you. If you would like to submit a request please contact us at email@example.com with “Personal Information Request” in the subject box.
6. Leaving our website and moving on to third party websites
8. Contact Us